Services - Room Reservations

The library has meeting spaces that are available to groups, organizations, and individuals when they aren’t needed for library activities. Reservations for the library’s two meeting rooms and the Hubbard Room can be made using the Room Reservation Calendar. Check the calendar to see if a room is available on the date and time you need!

Room Reservations
The Russell Library is a place where people are welcome to learn, create, and share ideas. The library is open to all points of view and will not limit the content of any meeting, but it does reserve the right to enforce guidelines outlined in its Meeting Room Policy, related contracts, and all applicable city, county, state, and federal regulations.

Meeting rooms are available during the library’s regular hours.  Please check the Room Reservation Calendar for available days and times. All meeting room and Hubbard Room requests will be reviewed by library staff, and they make every attempt to confirm requests within 48 hours. Multiple reservations are generally limited to 12 per year.  For assistance, please call the Programs & Community Engagement Office at 860-347-2825 x140 or x172.

Meeting Rooms 2 and 3:  Primarily for small group meetings and tutoring sessions.

  • Patrons can make reservation requests up to two (2) months in advance and up to 48 hours before an appointment.
  • Reservations will be held for fifteen (15) minutes. After that, the room may be made available to walk-in requests.
  • Individuals may reserve up to two (2) hours in a meeting room within 24 hours by contacting the Programs & Community Engagement office or the Information Services Desk in person or by phone at 860-347-2528. 
  • Food and drink are allowed but must stay in the meeting rooms. Cooking is strictly prohibited.
  • Capacity: 15 – 20 people around tables and chairs
  • Available Equipment: Tables and chairs, white boards, flat screen with laptop hook-up (Meeting Room 3 only).  Individuals that want to use the projector MUST SCHEDULE an A/V appointment at least two weeks before requested meeting date.

The Hubbard Room: Primarily for events and large meetings.

  • Reservations can be made up to two (2) months in advance. The Room Reservation Calender will accept reservation requests up to one (1) week before an event.
  • The Library facilities staff can assist with basic room setup for reasonable meeting needs with advance notice. Please select one of the basic room set-ups available on The Room Reservation Calendar.
  • Capacity:
    • Adult Programs: 100 (80 chairs, 6 in window seat, 14 standees)
    • Children’s Programs: 110 (80 on chairs, some on floor, 6 in window, 14 standees)
  • Available Equipment: Tables and chairs, projection screen, podium, projector. Individuals that want to use the projector MUST SCHEDULE an A/V appointment at least two weeks before requested meeting date.

 
The library may cancel a reservation by a non-library organization or individual if a room is needed for library purposes. In the event of conflicting reservations, the Library will make every effort to offer an alternate location, date, or time as soon as it’s aware of the problem.  

Cancellations should be made at least 24 hours in advance or as soon as possible by calling the Programs & Community Engagement office at 860-347-2528 x140 or x172.

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